Artificial Intelligence Policy

Version1.0.4 Last Updated2023-11-06 APPROVED

1. Introduction

AccuCode AI Inc. is committed to the responsible and ethical development and use of artificial intelligence (AI) in our products and services. As a company focused on using AI to automate and streamline healthcare billing and clinical abstraction processes, we recognize the importance of establishing clear guidelines and principles for the use of AI within our organization.

This Artificial Intelligence Policy outlines AccuCode AI’s requirements and standards for the adoption, development, and deployment of AI systems. It applies to all AccuCode AI employees, contractors, and third-party partners involved in AI-related activities.

2. Guiding Principles

  1. Compliance: AccuCode AI will comply with all applicable laws, regulations, and industry standards related to the use of AI in the healthcare sector.

  2. Ethics: AI systems developed and used by AccuCode AI will adhere to ethical principles, ensuring fairness, transparency, and the avoidance of bias.

  3. Privacy and Security: AccuCode AI will prioritize the protection of sensitive healthcare information and personal data when using AI. We will obtain Business Associate Agreements (BAAs) from any AI inference providers and host models privately whenever possible.

  4. De-identification: AccuCode AI will use de-identified information for AI development and training to protect patient privacy.

  5. Transparency: AccuCode AI will maintain transparency about the use of AI in our products and services, providing clear information to clients and stakeholders.

  6. Human Oversight: AI systems will be subject to human oversight and control, with qualified professionals monitoring and validating AI outputs.

3. AI Development and Deployment

  1. Embedded AI Tools: When using embedded AI tools in existing software, AccuCode AI employees should exercise caution and ensure that the tools align with our guiding principles and do not introduce undue risks.

  2. Model Hosting: AI models should be hosted privately whenever feasible to maintain control over data and ensure security.

  3. Data Quality: AccuCode AI will ensure that the data used for AI training and development is accurate, relevant, and representative of the intended use cases.

  4. Testing and Validation: AI systems will undergo rigorous testing and validation processes to assess their performance, fairness, and potential biases before deployment.

  5. Monitoring and Maintenance: Deployed AI systems will be continuously monitored and maintained to ensure their ongoing effectiveness, reliability, and adherence to ethical standards.

4. Prohibited Uses

AccuCode AI prohibits the use of AI systems for the following high-risk purposes:

  1. Diagnosing or treating medical conditions without human oversight and validation.
  2. Making decisions that directly impact patient care or treatment plans without human review.
  3. Analyzing or processing sensitive personal information without explicit consent and necessary safeguards.
  4. Engaging in any activities that violate privacy laws, such as HIPAA, or other applicable regulations.

5. Employee Responsibilities

  1. AccuCode AI employees involved in AI development and use must adhere to this policy and the guiding principles outlined herein.
  2. Employees should report any concerns or potential violations of this policy to their supervisor or the designated AI ethics officer.
  3. Employees must complete required training on AI ethics, privacy, and security before engaging in AI-related activities.

6. Third-Party Partnerships

  1. AccuCode AI will conduct due diligence on third-party AI providers and partners to ensure their practices align with our AI policy and guiding principles.
  2. Third-party agreements will include provisions related to data privacy, security, and ethical AI use.
  3. AccuCode AI will obtain BAAs from AI inference providers before engaging in any data sharing or processing activities.

7. Policy Enforcement and Review

  1. This AI policy will be enforced by the designated AI ethics officer and the AccuCode AI leadership team.
  2. Violations of this policy may result in disciplinary action, up to and including termination of employment or contract.
  3. This policy will be reviewed and updated annually, or as needed, to ensure its relevance and effectiveness in light of evolving AI technologies and regulations.

By establishing and adhering to this Artificial Intelligence Policy, AccuCode AI aims to harness the power of AI responsibly and ethically to improve healthcare processes while prioritizing patient privacy, data security, and the highest standards of professional conduct.